March 2025 | 17 How to Automate HR Data Workflows in 4 Steps To make a boost in workflow automation, Flexspring recommends focusing on four simple steps. 1. List your current systems. Identify all the HR and Accounting tools your company currently uses. 2. Identify workflow gaps. Identify roadblocks, any places that require manual double-data entry between apps or manual file uploads. A simple data connector can free your professionals from these time-consuming processes. 3. Identify if you have custom fields or custom business rules. If so, you’ll need a data connector custom-tailored to meet your business needs. 4. Choose the right data integration partner and an effective integration monitoring tool. Flexspring is a certified, go-to integration partner for many of the largest software companies. That list includes major players like ADP, BambooHR, Oracle Paychex, Paylocity, Salesforce, Workday, UKG and more. Flexspring makes everything connect using the Flexspring iPaaS (integration platform as a service), a cutting-edge iPaaS built specifically to meet the complex needs of HR data integration. This iPaaS also includes Flexspring Monitor, which allows HR and accounting departments to monitor the status of integrations easily. Flexspring Monitor also proactively alerts users to missing or incomplete data fields within each data record. Popular HR Integrations That Save Time Some of the popular time-saving data integrations to look for first include: • Applicant Tracking System Integration. ATS integration is a clear winner with companies that hire more than 4 employees a month. When a manager presses the hired button in your ATS, all the employee data needed to process payroll for that new hire automatically appears in your payroll system. Onboarding automation like ATS integration gets employees off to a quick start, freeing HR professionals to focus on the personal aspects of getting a new employee comfortable within their new organization. • Core HR Updates. Payroll integration with Core HR ensures the most recent data and deductions are used to process payroll. Many organizations prefer to handle promotions, bonuses, and department transfers within their Core HR system. Core HR to payroll integration eliminates most payroll errors. Studies show that at a global level payroll process accuracy is only about 78% on average, meaning roughly one in five payroll entries or calculations is wrong. Such errors have cascading effects: nearly 32% of organizations report that correcting mistakes takes two or more pay cycles. These mistakes—often due to manual data errors— have serious impacts on the experience of employees, their financial well-being, and, ultimately, talent retention. Data connectors eliminate manual data errors and ensure payroll information is up to date. • Candidate Assessment Integrations. Any HR professional can tell you they spend too much time emailing and coordinating candidate assessments. Integrating your candidate assessment app with your ATS is a huge time-saver. At a selected point in your interview process, email automation automatically triggers to send candidates assessment tests such as skills tests, behavioral, or cognitive tests. When the candidate completes these assessments, scores automatically return to your ATS. Automation allows recruiters to stay completely in the ATS without juggling other apps. As Jeremy Schwartz, a Senior Corporate Recruiter for M3, a hospitality software company, explains: “Previously, we had to manually enter data into the Predictive Index website, adding multiple items for each candidate. With Flexspring’s integration, we’ve saved countless hours by avoiding manual administrative tasks, allowing us to focus on recruiting. We don’t have to think about the integration—it just happens!” Recent Developments: More ERP Integrations Because Flexspring connects so many payroll apps, Flexspring naturally bumped into the greatest time-saver for accounting departments. ERP integration with payroll is accounting nirvana. Without data integration, accounting teams must manually extract and upload weekly or bi-weekly payroll files into enterprise resource planning systems or manually enter payroll data. Depending on the complexity of payroll and the number of subsidiaries involved, any manual errors could set off days of auditing to try to reconcile credits and debits. Flexspring designed highly configurable connectors for leading ERPs like Oracle NetSuite, SAP, and Odoo that automatically bring payroll data into the ERP and even creates journal entries per subsidiary, department, or location. Accounting teams frequently save game-changing amounts with this ERP integration. As Briana Anderson, Senior Consultant for Sparkhound, an IT services and consulting company, explained: “The Paylocity to NetSuite integration has had a positive effect across the company. Automation saves the accounting team 40 hours a month, which translates into a full week of work every month. The HR team has had a significant boost in morale, and managers from various departments love the ability to drill down into the financials for better insights. From an administrative perspective, Flexspring’s Monitor helps me easily troubleshoot any issues.” The Future of HR Data Integration As businesses continue to adopt best-of-breed HR and payroll solutions, the demand for seamless data integration will only grow. Flexspring’s expertise in HR workflow automation ensures that companies can eliminate manual inefficiencies, reduce costly errors, and unlock significant time savings. When integrating any HR app (such as ATS, Payroll, Core HR, or ERP systems), the experts at Flexspring deliver custom, scalable solutions that drive productivity, empowering HR and finance teams to focus on strategic growth. For organizations looking to modernize HR data management, Flexspring remains the trusted integration partner of choice. Contact: James Connor Company: Flexspring Website: https://www.flexspring.com/
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